Libraries
Add library
Create library login
Enter the owner's real email address and set a password. The owner can change the password later, or get a reset link by email, and can create their own staff logins. Double-check the email: reset links are sent there.
All logins
Last 6 months
Green: fees collected. Amber: expenses.Fees due in the next 3 days or overdue
Payments this month
New admission
Only the last 4 digits of Aadhaar are stored. No Aadhaar photo or full number is accepted.
Students
Import and export
In the blank template, Next Due fills in automatically as the same date one month after Join Date (you can overwrite it). Only the last 4 digits of any Aadhaar value are kept. Up to 450 rows per import.
Payments
Staff cannot change or delete a payment directly. They send a request, and nothing changes until the owner approves it in the Approvals tab.
Add expense
Expenses
Approval requests
Staff cannot delete a student, change a student's details or fee, or change or delete a payment directly. They send a request here, and nothing changes until the owner approves it.
Create staff login
Staff can add students, collect fees and add expenses. Deleting a student needs your approval. Use the staff member's real email address and set a password. Note it down and share it with them. They can change it later or get a reset link by email.
Logins in this library
Backup your data
Download everything in your library as one Excel file: students (active and inactive), the recycle bin, payments, expenses and approval requests. Save it somewhere safe, for example Google Drive or a pen drive. It contains mobile numbers, so do not share it.
When this is on, the backup downloads by itself the first time you open Asaan after 7 days. It cannot run while the app is closed. Turn it on separately on each phone or computer you use. Your browser may ask permission to download files.
Restore from a backup file
Choose a backup file made by Asaan. Restore adds what is missing: students, then their payments, and expenses. It never changes or deletes anything you already have, so it is safe to run again if it stops halfway. The recycle bin and approval requests are kept in the file for your records but are not restored. Payments are linked back to students using the IDs saved in the file, so use a backup made after this update (older files may link only when student names are unique).
Recycle bin
Deleted students are kept here with all their details. Restore brings a student back exactly as they were, and their earlier payments stay linked. Delete forever cannot be undone.